Our memories are short
INTRODUCTION
Our
memories are short, and information collected from memory cannot be
reliable. Therefore, all the
employmental authorities enforces documentation of events. So the records and reports came into
practice. These are the effective means of
communication. Complete and concise
reports are vital for good management and administration. Record and reports have an enlightening place
in the hospital management and administration.
These are the important legal
documents to be maintained in the hospital settings.
DEFINITIONS
RECORD
A
record is a clinical, scientific, administrative and legal document relating to
the nursing care given to individual, family or community.
REPORT
Reports
are oral or written exchanges of information shared between caregivers or
workers in a number of ways.
PURPOSES OF RECORDS
·
Record
provide data for programme planning and evaluation.
·
Records
are the tools of communication between the health workers, the family and other
evelopment personnel.
·
Records
indicate plans for the future
·
Records
provide baseline data to estimate the longterm changes related to the services.
·
Records
provide an opportunity for evaluating the services.
·
Records
help in the research for improvement of nursing care.
PURPOSES OF REPORTS
·
To
show the kind and amount of services rendered over a specified period.
·
To
illustrate progress in reaching goals.
·
As
an aid in studying health conditions
·
As
an aid in planning to interpret the services to the public and to the other
interested agencies.
TYPES OF RECORDS
·
The
patients clinical record.
·
Records
of nurses observations Nurses notes
·
Records
of orders carried out.
·
Records
of treatment.
·
Records
of admission and discharge.
·
Records
of equipment loss and replacement.
·
Records
of personnel performance.
TYPES OF REPORTS
·
Oral
reports: Oral reports are given when the information is for immediate use and
not for permanency.
·
Written
reports: Written reports are given when the information is to be used by
several personal, which is more or less of permanent value.
FILLING
OF RECORDS
Records should be arranged
a)
Alphabetically
b)
Numerically
c)
Geographically
and
d)
With
index cards
NURSES
RESPONSIBILITY FOR RECORD KEEPING AND REPORTING
Nurses
have legal responsibility for accurately reporting and recording patients conditions,
treatments and responses to care.
Record
and reports must be functional, accurate, complete, current organized and
confidential.
Functional
Information
about clients and their care must be functional, a record should contain
descriptive, objective information about what a nurse sees, hears, feels and
smells. In the same way any thing
happens during the managing the affairs in the institutions / hospital, manager
should document inferences or construct with functional information to avoid
misleading, misinterpretation and my error in administration.
Accuracy:
A
client record must be reliable. In other
words, information must be accurate so that health team members have confidence
in it. The use of correct measurements
ensures that a record is accurate.
Completeness
The information within a recorded entry or a
report should be complete, containing concise and through information’s about a
client care or any event or happening taking place in the jurisdiction of
manager.
Correctness
Delays
in recording or reporting can result in serious omissions and untimely delays
for medical care or action legally, a late entry in a chart may be interpreted on
negligence.
Organisation
The
nurse or nurse manager communicates information in a logical formal or
order. Health team members understand
information better when it is given in the order in which it occurred.
Confidentiality
Nurses
are legally and ethically obligated to keen information about clients illness
and treatments confidential.
IMPORTANCE OF RECORDS IN HOSPITALS
The
service of nursing personnel will be meaningful only when it is properly
recorded and maintained. Records have
the following advantages to the individual and family, the doctors, the nurse,
the authorities and also contribute to the education and research and health
planning.
For the Individual and family
The records help individual and family to
become aware of and of recognize their health needs under following headings.
·
Records
serve to document the history of the client.
·
Records
assist in the continuity of care.
·
Records
serve as an evidence to support or to refute the legal questions that arise.
·
Records
serve to recognize the health needs and can be used as a research and teaching
tool.
For the doctor
·
Records
serves as guide for diagnosis treatment follow up and evaluation of services.
·
Records
indicate progress and continuity of care
·
Records
help self evaluation of medical practice.
·
Records
protect the doctor in case of legal issues.
·
Records
may be used for teaching and research.
For the Nurse
·
The
record provides with documentation of services rendered.
·
Records
provide data essential for planning and evaluation of services for further
improvement.
·
Records
serve as a guide for professional growth.
·
Records
enable to judge the quality and quantity of work done.
·
Records
indicate plans for the future
For authorities
·
Records
provide the management with statistical information necessary for decision in
regard to utilization of resources, planning for administrative control and
future references.
·
Records
furnish documentary evidences for proposals of evaluation of care in terms of
quality, quantity and adequacy.
·
Record
helps the administrator assess the health assets and need of the community.
·
Records
provide justification of expenditure of funds.
·
Records
help in making studies for research, for legislative action and for planning
budget.
CONCLUSION
All
professional persons need to be accountable for
the performance of their duties to be public. Since Nursing has been considered as
profession, nurses need to record, and report their work on completion.
BIBLIOGRAPHY
1.
B.T.Baswanthappa,
Nursing Administration, Jaypee Publishers, Medical [PVT] Ltd., page No.146-151.
2.
Colonel
BM Skharkar, Principles of hospital Administration and Planning, Jaypnee
Brothers, Pg.No.
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