Systemic
INTRODUCTION
Management
techniques are systematic procedures of investigating a planning, controlling
and supervising which can be applied to the management problems.
Management
infers planning, organizing, directing, co-ordinating and controlling of human
and other resources to achieve the specified goals.
Technique
is a set of procedural steps which may be loosely or rigorously stated, which
embody a multiple idea content and which are concerned with doing a work to
achieve goals.
CLASSIFICATION
Its
based on the objectives of the technique by MJ Clay.
1.
Detection
To
find out or discover something techniques in detection are
·
Input
output detection
·
Attitude
survey
·
Production
study
·
Activity
sampling
·
Critical
examination
·
Break
even analysis
2. Evaluation
To
measure or estimate the value of an item
Techniques in evaluation
·
Job
evaluation
·
Work
measurement
·
Work
estimation
·
Performance
·
Appraisal
·
Cost
benefit Analysis
·
Network
Analysis
3.
Improvements
To improve performance techniques for
improvement
·
Management
by objectives
·
Method
study
·
Value
analysis
·
Management
by exception
4.
Optimisation
To optimize performance techniques for
optimisation
·
Linear
programming
·
Erogonomics
·
Operational
Research
5.
Specification:
To specify a desired value of situation or action.
Layout planning for offices and plants
6.Control
Techniques used here are
·
Cost
control
·
Credit
Control
·
Labour
Control
·
Inventory
control
·
Production
control
·
Budget
control
7.Communication
To communicate information techniques used are
·
Visual
aids
·
Suggestion
schemes
·
Report
writing
·
Communications
theory
·
Information
theory
·
Management
information
8.
Demonstration
Techniques used are
·
Programmed
learning
·
Job
instruction
·
Management
development
·
Training
New
techniques and its utilization
Job
analysis
It’s
the process of gathering information of all aspects of specific job. Job analysis is a “scientific study and
statement of all the facts about a job which reveal its content and the
modifying factors which surround it.
PURPOSE
OF JOB ANALYSIS
1.
It
provides solid base upon which to choose the right people and to plan right
training for them.
2.
It
reveals the inessentials, the irrelevant and absolute practices which often
encrust the job in actual performance.
3.
It
shows where there is overlapping or duplication of work and the faulty use of
existing personnel.
4.
It
provides basic material for the production of work and procedure manuals.
5.
It
helps to promote good morale in that enables the administrator to deal
intelligently with complains.
6.
It
also helps the administrator to establish definite lines of promotion.
Cost
benefit analysis:
It’s
a tool with great potential for the decision maker so long as he or she
recognizes the difficulty in determining the true costs and benefits of various
alternatives.
Z =
Cost
effective analysis
Cost
effective methods are those that search for the least costly way of achieving a
defined result.
ABC /
VED analysis:
It’s
a technique which enable a busy executive to chase those activities ardently
which would quicken the wheels of administrative machinery.
VED = Vital, essential and Desirable analysis
A – Item : high Cost Centres
Right Controls
Rigid Estimates
Strict and Close watch
Safety stocks should be low.
Management may be done at top level
B – Items : Intermediate Cost Centres
Moderate
control
Purchase based on rigid requirements
reasonably strict watch and control.
Safety
stock moderate
Management
may be done at middle level
C Items: Low cost centres
·
Ordinary
control measure
·
Purchase
based on usage estimates
·
Safety
stocks high
MANAGEMENT
OF OBJECTIVES (MBO)
The
MBO idea is simply that every person in an orgnaisation should have specific,
attainable, measurable objectives that mesh with those of the organisation and
that each persons performance should be assessed against achievement of these
objectives. This is noted by
Prof.Peter.F.Drucker of New York University.
The
Wendell.L.French suggests that MBO is a process in which there is “periodic agreement
between a superior and a subordinate particular period and a periodic review of
how well the subordinate achieved those objectives”.
MBO
is not a panacea for managers, but it does provide a number of benefits a
follows
1.
It
lets individuals know what is expected of them.
2.
It
helps in planning by making managers establish objectives and target dates.
3.
It
improves communication between managers and subordinates.
4.
It
makes individuals more aware of the orgnaisations of objectives.
5.
It
makes the evaluation process more equitable by focusing on specific
accomplishments. It also lets
subordinates to know how well they doing in relating to the organizations
objectives.
NETWORK
ANALYSIS
A)
Programme Evaluation and Review Techniques
It
is an important tool in the timing of decisions. In simplest form of PERT a project is viewed
as a total system and consisting of setting up of a schedule of dates for
various stages and exercise of management control, mainly through project
status reports on its progress. The
basic tool used in the PERT approach is the network or flow plans.
Advantages
of PERT
a.
It
encourages logical discipline in planning, scheduling and control of project.
b.
It
encourages more long – range and detailed project planning.
c.
It
provides a standard method of documenting and communicating project plans,
schedules, time and cost performance.
d.
It
identifies the most critical elements in the plan, thus focusing management
attention on the 10-20 percent of the project that is more constraining on the
schedule.
e.
It
illustrates the effects of technical and procedural changes on overall
schedules.
To
make the network understandable and usable, the time between various events
(activity) time must be computed. As
anyone concerned with large scale project knows, it is not always possible to
estimate accurately how long it will
take to complete the various parts of the project. However, a method does exist whereby fairly
accurate estimated time between events can be determined. This approach involves estimating three
different times for each activity.
1.
Optimistic
time this occasionally happens when everything goes right. This estimate is predicated on minimal and
routine difficulties in the activity.
2.
More
likely time – It represents the most accurate forecast based on normal
developments if only one estimate was given this would be it.
3.
Pessimistic
time: This is estimated on maximum potential difficulties. The assumption is that here is whatever can
go wrong will go wrong.
The characteristics of
these three time estimates are best described by a beta curve as follows
Optimistic More
Likely pessimistic
O M P
A
formula based on the probability distribution of time involves in performing
the activity is then used
The
formula is
Activating
time =
Where as O
is optimistic time
M
is most like time and
P
is pessimistic time
B.
CRITICAL PATH METHOD (CPM)
The
critical path method is basically a technique to reduce the time required to
implement a project. By breaking the
project into activities that must be undertaken for its implementation and by
determining their time sequence, it is possible to isolate the most critical
path schedule for their implementation.
Network
analysis promotes the community health nurse to examine a clients relationships
in a dynamic rather than a static capacity.
Network analysis is a mechanism for ordering the potential overflow of
random information about a client and his or her environment. It provides a systemic approach to assessment
that can be adapted to different kinds of a clients with different kinds of
health problems.
CONCLUSION
Management
techniques are systemic procedures of investigating, planning, controlling and
supervising which can be applied to the management problems.
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